Step 1: Enable Two-Factor Authentication (2FA):

• Two-factor authentication adds an extra layer of security to your account by requiring a second form of verification, such as a code sent to your mobile device.
• Access your account settings in Roundcube Webmail and enable 2FA if supported by your email provider.

Step 2: Use Strong Passwords:

• Ensure your email account password is strong and unique, comprising a mix of letters, numbers, and special characters.
• Avoid using easily guessable passwords or reusing passwords across multiple accounts.

Step 3: Keep Software Updated:

• Regularly update Roundcube Webmail and any associated software to patch security vulnerabilities.
• Enable automatic updates where possible to ensure you are always using the latest, most secure version.

Step 4: Enable SSL/TLS Encryption:

• Secure Socket Layer (SSL) or Transport Layer Security (TLS) encryption encrypts the data transmitted between your device and the email server, preventing interception by third parties.
• Ensure SSL/TLS encryption is enabled in your email settings.

Step 5: Beware of Phishing Attempts:

• Be cautious of emails requesting sensitive information or containing suspicious links or attachments.
• Avoid clicking on links or downloading attachments from unknown or untrusted sources.

Step 6: Verify Sender Identity:

• Before responding to an email or providing sensitive information, verify the sender's identity to ensure it is legitimate.
• Look for signs of phishing, such as misspelled email addresses or requests for urgent action.

Step 7: Use Email Filtering and Spam Protection:

• Enable email filtering and spam protection features provided by Roundcube Webmail to automatically detect and block unsolicited or malicious emails.
• Regularly review and adjust filtering rules to improve accuracy and reduce false positives.

Step 8: Secure Access to Devices:

• Ensure devices used to access Roundcube Webmail are protected with strong passwords or biometric authentication.
• Enable screen locks and device encryption to prevent unauthorized access to email accounts.

Step 9: Educate Users on Security Best Practices:

• Provide training and awareness programs to educate users on common email security threats and best practices.
• Encourage users to report suspicious emails or security incidents promptly.

Step 10: Regularly Backup Emails:

• Regularly backup your emails to ensure you have a copy in case of accidental deletion or data loss due to security breaches.
• Use secure, encrypted backup solutions to protect sensitive email data.

Step 11: Monitor Account Activity:

• Periodically review account activity logs provided by Roundcube Webmail to detect any unauthorized access or suspicious behavior.
• Report any unusual activity to your email provider and take appropriate action to secure your account.